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From a cost center to a back office that pays for itself
Most small companies run on spreadsheets and a part-time accountant, or pay per user for a traditional ERP and a partner to run it. Here is what changes when agents do the work.
| Spreadsheets + a part-time accountant | Traditional business software (per-user fees + consultant) | DeepERP | |
|---|---|---|---|
| Month-end close | Day 15–25, often never reconciled | Day 5–10 with a finance team | Day 0–1, agents do the work |
| People needed | Owner + bookkeeper + accountant visits | Finance manager, 1–2 accountants, admin | Owner 10 min/day + an accountant for filings |
| Bank reconciliation | Monthly, manual | Weekly, semi-manual | Hourly, 95 % automatic, explained |
| Overdue invoices | Chased when remembered | Monthly statements | Collector follows up in chat, predicts payment |
| Payroll | Spreadsheets, errors, late | Separate payroll system | Built in, one tap to confirm |
| Several companies | Each company in its own file, combined by hand | A consolidation add-on and a consultant | Entries between companies sent, accepted and posted inside DeepERP; combined results with differences flagged |
| Projects | Hours in a timesheet, margin worked out at the end | A separate project module, per-user fees | Tasks, time, billing and margin on each project; unbilled work always in view |
| Sales pipeline | A spreadsheet of leads, if any | A separate CRM to connect | Leads, deals and follow-ups next to your invoices; a won deal becomes a customer in one step |
| Price | Low software cost, high people cost | Per-user fees + setup costs | Per company, your whole team included — contact us for price |
| Where it lives | On laptops | Your own servers, or hosted | Online — sign up and go |
Comparison is illustrative, based on how small and mid-sized companies typically run their back office.
Other comparisons
QuickBooks OnlineSmall-business accounting priced by plan and user count, with a large app marketplace.XeroCloud accounting priced per organisation with unlimited users and a wide app ecosystem.TallyDesktop-first accounting widely used in South Asia, licensed per edition.OdooA broad suite of business apps, priced per user and usually set up with an implementation partner.Dynamics 365 Business CentralMicrosoft's mid-market ERP, licensed per user and implemented through partners.
See DeepERP on your own numbers
A 30-minute demo with a product specialist on a sample of your own numbers — or talk to sales about the right plan.