Customer, supplier and product dimensions with purchase-order approval setup. Uses existing accounting defaults.
What changes on day one
- Industry dimensions
- Approval template — choose approvers before enabling
Industries
Set up for the way you earn and spend
A distributor lives on stock and credit, an agency on hours and milestones, a restaurant on food cost and nightly takings. Pick your industry and DeepERP arrives with the accounts, items, roles, reports and agents that fit — previewed before anything is added.
A kit is a ready-made setup for one kind of business. It adds to your country's tax and payroll rules; it never replaces them.
Store and product dimensions with credit-note approval setup. Uses existing accounting defaults.
What changes on day one
- Industry dimensions
- Approval template — choose approvers before enabling
Restaurant point of sale with tables, kitchen tickets, inventory and posted cash receipts.
What changes on day one
- Industry dimensions
- Approval template — choose approvers before enabling
Online shops and marketplace sellers: orders from your own store and marketplaces, payouts reconciled net of fees, cash-on-delivery remittances and returns.
What changes on day one
- Sales channel on every order
- Marketplace payouts and courier cash on delivery
Medicine wholesale and pharmacy counters: batch and expiry on every pack, near-expiry returns, recalls and the controlled-item register. Business operations only; no patient or prescription records.
What changes on day one
- Batch and expiry on every medicine
- Recall and near-expiry return flows
Trucking and freight: loads billed per trip with proof of delivery, driver advances, fuel control and vehicle costs by truck.
What changes on day one
- Trips billed with proof of delivery
- Fuel, tolls and repairs by vehicle
Hotels and guest houses: room nights on guest folios, advance deposits, corporate accounts, a restaurant outlet and housekeeping supplies.
What changes on day one
- Guest folios and corporate accounts
- Advance deposits held until check-out
Vehicle service and repair: job cards with estimates the customer approves, labour and parts, warranty and insurance claims, and a parts counter.
What changes on day one
- Job cards with customer-approved estimates
- Warranty and insurance claims
Projects and departments with invoice approval setup. Uses the company's existing chart and posting defaults.
What changes on day one
- Industry dimensions
- Approval template — choose approvers before enabling
Customer and project dimensions with recurring invoice approval setup. Payment collection requires separate company configuration.
What changes on day one
- Industry dimensions
- Approval template — choose approvers before enabling
Partner console: 30–40 clients from one login, one bill, revenue share
What changes on day one
- Every client's inbox in one list, from one login
- Returns drafted for every client on the first of the month, ready to review
- Clients send photos in chat as they go; the books stay current all year
Customer projects, milestones, costs and billing.
What changes on day one
- Change order
- Milestone acceptance
Service requests, technician visits, parts, labour and customer billing.
What changes on day one
- SLA breach
- Preventive maintenance
Law and accounting firms: matter intake with conflict and identity checks, time to bill, write-offs approved by a partner, disbursements and client money kept apart.
What changes on day one
- Matters and engagements as projects
- Client money kept in its own account
Product and department dimensions with materials purchase approval setup. Production routing remains company-managed.
What changes on day one
- Industry dimensions
- Approval template — choose approvers before enabling
Ready-made garments for export: buyer and style order costing, materials by category, work in process by stage, export and back-to-back letter-of-credit accounts, subcontracting and shipment follow-up. Country rules (bonded warehouse, export forms, utilization declarations, cash incentives, source tax on export proceeds, export realization deadlines) come from the country pack and are not in this kit.
What changes on day one
- Buyer and style order costing
- Fabric, yarn, trims and packing stock
- Work in process by stage: cutting, sewing, finishing
Contracts run as projects with progress certificates, retention on both sides, subcontractor certification and site materials.
What changes on day one
- Contracts run as projects with site cost centres
- Retention receivable and payable accounts
- Subcontractor bills against certified work
Property management and development accounting.
What changes on day one
- Lease renewal
- Tenant deposit
- Maintenance request
Farms and agro-processors: season costing by field, input stock, harvest receipts, processing into packed goods and buyer contracts.
What changes on day one
- Fields and seasons as cost centres and a dimension
- Processing harvest into packed goods
Clinic purchasing, supplies and business accounting; no patient or clinical records.
What changes on day one
- Supply par levels
- Equipment calibration
Non-profits running donor-funded projects: grants as projects, restricted and unrestricted funds, spending against donor budget lines, shared-cost allocation and donor reports.
What changes on day one
- Grants run as projects with donor budget lines
- Restricted and unrestricted fund accounts
Several companies, invoices between them, combined group accounts, board pack
What changes on day one
- Every company closed on day zero and consolidated automatically
- Intercompany invoices raised on both sides at once, so they always agree
- A board pack ready when the month closes
Schools and training centres: fee plans billed by term or month, scholarships and concessions, course batches and trainer costs. No academic records.
What changes on day one
- Fee plans billed by term or month
- Scholarships and concessions
The back office around the core banking system: general ledger fed by the core's daily summary, close with core-to-GL reconciliation, supplier bills with dual control, vendor due diligence, branches, ATMs and IT assets, prepaid and accruals, budgets and the board pack.
What changes on day one
- Daily core GL summary import with a code map and a suspense account
- Dual control on supplier bills from a set amount
- Vendor due diligence and contracts on file
Start from the cycle closest to yours
Most businesses are built around one of four money cycles. Your industry kit starts there.
Selling goods
Orders, stock, deliveries, invoices and collections, with price lists by channel and credit limits checked on every order. Distribution, retail, restaurants and pharmacies start here.
Buying and making
Purchase orders, goods received, bills checked against both, and the real cost of what you make. Manufacturers and apparel exporters start here.
Delivering services
Projects, timesheets, milestones and retainers, with work not yet billed always in view. Agencies, software firms and contractors start here.
Keeping funds and companies apart
Grants, donors, several companies or many clients — each kept separate, reported on its own and combined only where you choose. Non-profits, groups and accounting firms start here.
What every industry kit sets up
A kit is a ready-made setup for one kind of business. It adds to your country's tax and payroll rules; it never replaces them.
Accounts in plain words
The chart of accounts your industry needs, with labels like "Van fuel", "Food cost" or "Grant: education", on top of your country's tax setup.
Items, units and price lists
Item groups, units of measure, price lists by channel or customer, and document templates and numbering ready to use.
Processes switched on
The buying, selling, payroll and project flows your industry runs first, with sensible limits and approval steps already in place.
Agents with starter rules
The agents that matter most for your kind of business, with rules to begin from — which bills to check, when to chase, what to reorder.
Reports and a Today screen
The reports and morning numbers your industry watches, from margin by route to spending against each grant.
Roles for your team
Typical roles — driver, storekeeper, cashier, project manager — each seeing only what the job needs.
How we set you up for your industry
Pick your industry
Tell Maya what you sell and how — or pick it from the list.
Preview before anything changes
See the accounts, price lists, processes, reports and roles we will add, and change what you like.
Say yes and start
It's ready in minutes. Bring in your opening balances, customers and stock from a spreadsheet.
Your business processes, ready on day one
DeepERP comes with the end-to-end processes auditors and consultants expect — already wired to the agents, with the approval points where you decide. Turn them on, set your limits, run.
Procure to Pay 0/7
From a low-stock alert to a supplier paid on time, with every bill matched to what you ordered and received.
- Reorder
- Quotes over chat
- Purchase order
- Goods receipt
- Bill from a photo
- Matched
- You approve the run
Order to Cash 0/7
From the first message to the money in the bank, with credit limits checked and late payers chased politely.
- Lead in chat
- Quote
- Order, stock and credit check
- Delivery with photo
- Invoice with pay link
- Polite reminders
- Cash matched
Hire to Retire 0/7
From an open position to payslips on phones, with payroll never paid until you confirm it.
- Position vs budget
- Candidates
- Offer letter
- Onboarding
- Attendance and leave
- Payroll you confirm
- Payslips
Record to Report 0/7
Every transaction recorded as it happens, checked daily, and the month closed by the Controller agent on its last day.
- Recorded as it happens
- Bank matched daily
- Month-end adjustments
- Balances checked
- Month-end checklist
- Controller review
- Board pack
Quote to Contract & subscriptions 0/7
Contracts, recurring invoices, usage billing and renewals — for retainers, standing orders and software plans.
- Quote
- Contract signed
- Plan and usage set
- Recurring invoice
- Revenue spread over months
- Renewal reminder
- Renew or upgrade
Project to Profit 0/6
Budget, time, costs and billing on every project, with a warning while there is still time to act.
- Budget and milestones
- Time and costs logged
- Work in progress
- Milestone invoice
- Over-budget alert
- Profit by project
Plan to Produce 0/7
From what you plan to sell to what each batch really cost, with the difference explained in plain words.
- Sales plan
- Material needs
- Purchase suggestions
- Production order
- Materials issued
- Batch costed
- Variance explained
Expense to Reimburse 0/6
A photo of the receipt is all your team sends; the rest happens by itself, inside your policy.
- Receipt photo
- Claim drafted
- Policy check
- Manager approves
- Paid with the next run
- Tax recovered
Tax to Compliance 0/7
Tax worked out on every line as it happens, so the return is a review, not a project.
- Tax on every line
- Evidence kept
- Return drafted
- Checked by the Tax agent
- You approve
- Filed and paid
- Audit trail
Acquire to Retire 0/6
Vehicles, machines and equipment tracked from purchase to disposal, depreciated without a spreadsheet.
- Asset request
- Bought and added to assets
- Depreciated monthly
- Owner and location
- Maintenance
- Sold or written off
Each process shows its cycle time, how much ran without a person, and where the exceptions are.
Some industry kits are still being reviewed with specialists from that industry before release. We confirm availability, country requirements and specialist integrations for your business in the demo.
Pick the kit closest to your business
In a 30-minute demo we install it on a sample company and show you the accounts, reports and agents it adds — before anything touches your books.