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DeepERP for

Logistics and transport

Trucking and freight: loads billed per trip with proof of delivery, driver advances, fuel control and vehicle costs by truck.

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Workflows for your business

  • Trip to invoice
  • Fuel control
  • Vehicle maintenance
  • Damage and shortage claims

Your starting setup

  • Freight services
  • Fuel and spares

Work organized around your team

  • Fleet manager
  • Transport dispatcher
  • Driver

Your industry setup is reviewed before it is applied. Available tools depend on your package and each person's access. Your team retains approval of sensitive actions.

Workflows for your business

Trip to invoice

A load booked at the customer's rate, a truck and driver assigned, delivered with signed proof, invoiced and the driver's advance settled.

  1. Load booked at the customer's rate
  2. Truck and driver assigned
  3. Driver advance approved
  4. Delivered; proof of delivery signed
  5. Trip invoiced with the proof attached
  6. Driver advance settled against receipts

Fuel control

Every fill recorded with the odometer, the bill captured, fuel per kilometre checked against the vehicle's norm and the bill approved.

  1. Fuel filled with the odometer reading
  2. Fuel bill captured
  3. Fuel per kilometre checked against the vehicle's norm
  4. Fuel bill approved

Vehicle maintenance

Service due by kilometres or date, a workshop job ordered, the vehicle back on the road and the bill charged to the vehicle.

  1. Service due by kilometres or date raised
  2. Workshop job ordered
  3. Vehicle back on the road
  4. Repair bill charged to the vehicle

Damage and shortage claims

A customer's damage or shortage claim investigated with the proof of delivery, decided, and credited when accepted.

  1. Customer reports damage or shortage
  2. Investigated with the proof of delivery
  3. Claim accepted or rejected
  4. Credit note issued for an accepted claim

Scope to review with your team

  • There is no fleet or trip module yet: vehicles are cost centres (and fixed assets), trips are sales order lines, and odometer readings are kept on the fuel bills.

See this industry in DeepERP

Tell us how your business works. We will walk through the relevant workflow and confirm what is included before you choose your setup.

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